List of Local Unit Voting Delegates due JANUARY 11, 2017

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If your local unit has not submitted the list of voting delegates, please submit your listing to co-president@area2gwinnettpta.com, by January 11, 2017. Click here to access the 2016-17 Voting Delegate form.

Voting Body
Defined in the Council bylaws, the voting body consists of:
• Council officers and chairpersons,
• Presidents of the member local units or their alternates,
• Two (2) delegates or alternates from each local unit,
• State and District officers and chairpersons residing in the area,
• Superintendent of schools (or a designee) and
• Principals of schools having local units in Council membership or their alternates.

Delegates (and Alternates)
Council Delegates should be experienced, capable local unit members. They should participate in discussion,
report back verbally at the next local unit meeting, and file a written report with their local unit
secretary. They should also keep a procedure book for the guidance of future delegates.

Local Unit Delegates to Council
Presidents and their alternates and the two delegates and their alternates represent their local unit as part
of the voting body of the Council. Council bylaws specify the number of eligible delegates from each local
unit and are selected by the method chosen by their local unit. Each local unit president should submit
the name(s) of the delegate(s) and alternate(s) to the Council secretary by the date specified by the Council
president.

While participation in the business of the Council may be limited to voting delegates, as defined in the
Council bylaws, Council meetings are open to all members of the PTA units that make up the Council.

Local Unit Delegate Responsibilities
Local unit delegates are a vital link between the local unit and the Council. They should:
• Attend every meeting of their local unit PTA and of the Council, or send their designated alternate.
• Be familiar with bylaws at all levels.
• Participate fully in Council discussion and deliberations. Each delegate (or alternate, if delegate is not
in attendance) is entitled to make motions, debate and vote at each Council meeting.
• Report to the Council their local unit’s decision on matters referred to it for approval.
• Take careful notes, bring back a full report to their local unit, and file reports with the secretary of the
local unit. (See the sample in the Forms Section)
• Put announcements of Council activities in the local unit PTA newsletter.
• Share information on local unit activities, programs and publications with other member local units.
• Encourage local unit members to attend Council programs and support Council projects.
• Notify local unit members of the next Council meeting and urge them to attend.
• Prepare a procedure book for the guidance of future delegates.
NOTE: A local unit must have sent membership dues to Georgia PTA and paid Council dues in order to have delegate voting privileges at Council meetings and Convention Leadership Training (CLT).

Area II January Training Recap: Local Unit Nominating Committee & Election Process

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The success or failure of your PTA/PTSA begins with the nominating committee. Area II is pleased to provide resources below (presented at the January 21, 2014 Business Meeting & Training event) to guide your local unit and help identify/answer questions, issues, and misconceptions often associated with the nominating and election process. Simply click each link to open and/or save each document.

NominationandElectionsQuiz1

Nominating Committee & Elections Guide

2013-2014-Nominating Committee & Elections Power Point

(Note: These resources are also available under the Resources|Forms & Documents section of this website)

Reminder: Preventing Theft Video Workshop Deadline

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Has your PTA/PTSA Board participated in the “Preventing Theft in Your PTA” E-learning video? If not, the deadline for completing this video workshop is approaching on October 31, 2013. If your board members have not yet completed this training, visit the National PTA website to view this important workshop at: http://pta.org/members/TrainingDevelopment.cfm?navItemNumber=569

When you and your board have completed this training, please send a board member roster with signatures and date confirming workshop completion. (Printed certificates are not necessary). There are two ways to send in confirmation to Area II Council:

Via Email: president@area2gwinnettpta.com 
(include scanned PDF or JPG attachment of roster signatures and date of completion)
OR
Standard Mail: (Include copy of roster signatures and date of completion)
Area II Gwinnett County Council of PTAs
Attn: Kerie Allibone
400 Peachtree Industrial Blvd. Suite 5
Mailbox #278
Suwanee, GA 30024
 

If you have any questions, please contact Kerie Allibone (Area II Council President) at: president@area2gwinnettpta.com

 
 

Reflections Workshop and Training – August 19, 2013

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Reflections Workshop 8-19-13

Area II Gwinnett County Council of PTAs is pleased to provide Reflections Workshop & Training for new local unit Reflections Chairs to ensure a successful program at your school. Printed copies of the 2013-2014 Reflections Handbook ($10 each) and Reflections Poster ($2 each) will also be available for purchase.

We hope you will join us!

Monday, August 19, 2013

10:00am — Check-In

10:30am — 12:30pm  Session for NEW  Reflections Chairs

Gwinnett County Public Schools Instructional Support Center

437 Old Peachtree Road, NW

Central Gwinnett Room

Suwanee, GA  30024

Please click the link above to view the RSVP announcement and plan on attending!

2013 Georgia PTA Convention Leadership Training (CLT)

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JULY 11 – 13, 2013

99th Annual Georgia PTA Convention Leadership Training 2013
Georgia International Convention Center
2000 Convention Center Concourse
Atlanta, Georgia 30337
 
Save the dates now and plan to attend Convention Leadership Training. CLT offers you the opportunity to join together with hundreds of other PTA leaders for valuable training that includes: 
  • Attend dozens of workshops lead by dynamic presenters to enhance your confidence and leadership skills
  • Gain practical ideas and best practices for your local unit
  • Receive advocacy, educations, and program updates about how you can make a difference in government and family engagement
  • Network with hundreds of peers and exhibitors

Please click the links below for registration information, grant application, and hotel link and reserve your spot today! More information coming soon!

CLT Registration Form

CLT Grant Application – Deadline extended until May 24, 2013

Convention Hotel – Atlanta Airport Marriott Gateway  (the Georgia PTA Convention room rate is $105.00 plus tax)

For more information, please visit: www.georgiapta.org

Local Unit Transition Training Material

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Thank you to all those local units who participated in our Transition Training on May 10th!

Please feel free to access and review the presentation material below to ensure a smooth and successful transition at your local unit!

SmoothTransitions PowerPoint

The Big Transition May 2013

Treasurer Transition Thoughts 2013

Membership Ideas and Resources

Board Code of Ethics

Volunteer Organizations PTSA Boosters Policies